Contractor renewal

Every Monday, asks hiring managers about contracts ending soon, drafts the email to the agency, tells HR or IT, and updates your roster.

Live example

Click a step to see how it works.

Chat

Every Monday, check our contractor roster for contracts ending in the next 30 days that nobody has decided on. Ask each hiring manager on a form whether to extend, convert to an employee, or end the contract, and remind them after two days. If they extend, draft an email to the agency with the new end date for the manager to send. If they convert, tell HR. If they end it, draft the agency email the same way and ask IT to offboard them on their last day. Then update the roster.

Here's the plan:

Find contracts ending soon: every Monday at 9am, reads your roster for contracts ending in the next 30 days with no decision yet.
Ask the manager: emails each hiring manager a form to extend, convert or end the contract, with a reminder after two days.
Tell the agency, HR or IT: drafts the agency email in your Gmail for an extension or an ending, emails HR about a conversion, and asks IT to offboard a contractor on their last day.
Update the roster: writes each decision and next step to the roster.
Nothing ending soon: when no contract needs a decision, the week's run stops here.

Set your roster, HR and IT in the settings. Tell me what to change. For example: "Ask managers 45 days before the end date."

Every Monday

Runs every Monday at 9am.

Timer

Find contracts ending soon

Reads the roster for contracts that end within the notice window and have no decision yet.

At least one contract needs a decision.

← Find contracts ending soon

Another contract needs a decision.

← Tell the agency, HR or IT

Ask the manager

Needs input

Emails the hiring manager a form to extend, convert or end the contract, and reminds them after two days.

Waits for a reply

Continues after 2d

Tell the agency, HR or IT

Drafts the agency email in your Gmail, emails HR about a conversion, or asks IT to offboard on the last day.

Every contract has a decision.

← Tell the agency, HR or IT

Update the roster

Writes each contract's decision and next step to the roster.

No contracts need a decision.

← Find contracts ending soon

Nothing ending soon

No contract ends within the notice window without a decision, so there's nothing to do this week.

Step by step

Contracts end on dates nobody is watching, and the agency, HR and IT all need to hear in time. Malleable checks your roster every Monday, asks each hiring manager whether to extend, convert or end, and passes the decision on.

1Every Monday, Malleable reads your contractor roster for contracts ending in the next 30 days with no decision yet
2It emails each hiring manager a form to extend, convert to an employee, or end the contract, with a reminder after two days
3For an extension or an ending, it drafts the email to the agency in your Gmail for you to send
4For a conversion, it emails HR; for an ending, it also asks IT to offboard the contractor on their last day
5It writes each decision and next step to the roster

What the team gets

No contract ends by surprise
Managers decide before the date, with reminders
Agency emails drafted from your own account

Apps it uses

Google

Want to see one of your processes run like this?

Start free and describe it in your own words.

Start free