Month-end close, without the chasing

Requests and chases every team's report, compares it to the month before, and drafts journal entries for you to approve.

The operation

Live example

Click a step to see how it works.

On the 1st of each month, email the revenue, payroll and AP teams for last month's reports. On day 2, remind anyone who hasn't sent theirs on Slack. Compare each report to the month before in our close workbook, and ask me about anything that changed by more than 10%. Then draft the journal entries, and record them in the workbook once I approve.

Here's the plan:

Request Reports: at 9am on the 1st of each month, emails the revenue, payroll and AP teams for their reports on the month that just ended.
Follow-up & Collect Reports: collects the reports as they come in, and on day 2 reminds any team that hasn't sent theirs.
Variance Analysis & Review: compares each report to the month before in the close workbook and flags anything that changed by more than 10%.
Variance Clarification Handoff: messages you on Slack with a short form to explain each flagged change, and waits for your answers.
Draft Journal Entries: drafts the month's journal entries into the close workbook.
Review & Record in Close Workbook: sends you the entries with a form to approve them, then records the approved ones in the close workbook.

It's built. Tell me what to change. For example: "Flag changes over 5% instead."

Monthly Close Schedule Trigger (1st of Month)

Fires on the 1st of each month at 9:00 AM to initiate close for the month that just ended.

Timer

Request Reports

Email the revenue, payroll, and AP teams on the 1st of the month requesting their close reports for the month that just ended.

Follow-up & Collect Reports

Collect incoming reports and remind teams on Slack on day 2 if their reports have not yet been received.

Variance Analysis & Review

Compare submitted reports to last month in the Excel close workbook, flag variances over 10%, and check in on Slack for explanations.

No report line items changed by more than 10% month-over-month.

← Variance Analysis & Review

Draft Journal Entries

Draft the monthly journal entries based on the verified reports and close workbook.

One or more report line items changed by more than 10% month-over-month.

← Variance Analysis & Review

Variance Clarification Handoff

Needs input

Pause for finance lead clarification on Slack when any report line item changed by more than 10% month-over-month.

Waits for a reply

Review & Record in Close Workbook

Needs input

Request approval via Slack for drafted journal entries, then write approved entries directly into the close workbook.

Waits for a reply

Step by step

Closing the month means collecting every team's report, chasing the late ones, comparing the numbers to the month before and drafting entries. This operation runs all of it and asks you only about big changes and the final sign-off.

1On the 1st, Malleable emails the revenue, payroll and AP teams for last month's reports
2On day 2 it reminds any team that hasn't sent theirs
3It compares each report to the month before and flags anything over 10%
4It asks you to explain each flagged change through a short form
5It drafts the month's journal entries in the close workbook
6It records the entries once you approve them

What the team gets

Reports in by day 2
Big swings flagged for you to explain
Entries drafted and recorded once you approve

Apps it uses

Microsoft
Slack

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